The client was looking for a complete time office solution for
their plant in the upcoming industrial belt of Chennai. They were facing stiff
challenges in managing their shifts and rosters. Here is how Minerva Human
Resource Management Systems from TenXLabs came to be their best choice.
Client Overview
The client is an OEM supplier to some of the most established
commercial automotive manufacturers like Tata Motors, Ashok Leyland and Eicher
from its Chennai plant. The relatively new Chennai unit has already produced 3
million passenger car tyres, a testament to the dynamics of the workforce in
the facility. However, during the start of the operations, there was a pressing
need to set up an effective time office system. The facility had a workforce of
3000 employees and required an effective Human Resource Management System
(HRMS).
Challenges
The human resource management was handled by a team of
three before our HRMS solution was implemented. The sole function of 2 members
in the HR team was to collect data for processing attendance reporting and
payroll for the entire staff. The labour work force did not have access to the
in-house HR system because the data was scattered over spreadsheets and custom
reports. All biometric reports needed manual follow ups to take stock of
regularization errors and missing attendance details. With a workforce of 3000
employees, the HR division was looking for a customized HR
Automation that could handle the full spectrum of HR functions.
Pain Areas
- Shift
Creation and Management – There were three shifts to be
managed. Two of the shifts were round the clock shifts that covered
production on the floor. The third one was for the administrative staff.
- Roster
Creation – Roster
creation was a weekly manual effort that required hours of planning and
involved dedicated time to be put in by the entire HR Team.
- Regularization issues – Problems pertaining to regularization like 'tailgating' etc. were manually tracked. This meant that the HR team had to look up month end raw biometric data and find missing inputs and cross check with the employees in person.
·
Leave attendance management and payroll manager – With a labour force of 3000 employees, the plant needed a
robust and customizable HRMS platform that could reduce the turnaround time for
processing attendance data and deriving payroll information for a given month
within just a few hours.
Solution
A customized version of Minerva human resource management system hrms and PayGenie was implemented
and launched within 14 days. TenXLabs provided a frugally engineered yet
powerful software solution which could:
- Ensure that regularization was not
a cumbersome process. For example, if there were missing biometric
attendance data seen by the system, an alert was created and passed on to
HR the same day. It allowed the team to cut down on collating information
at the end of the month.
- Payroll processing was handled
through a customized version of PayGenie. All data was designed to go
through the system cutting down on manual data collection.
- The payroll engine had
customizable rules that allowed the team to tweak.
Where there were instances of system side support, TenXLabs was available for assistance. However, such requests have been observed to be on the lower side.
Benefits
- Minerva HRMS suite cost
approximately 4 to 5% of what they would have spent for an enterprise
resource planning system – with extended benefits and flexibility.
- 90% of online entry and data
related tasks were reduced. Data is not aggregated monthly but daily –
giving instant insights.
- Data is not collected manually.
One person for the team can now take care of the plant's entire HR
function with just the help of the Minerva HRMS suite.
- Now the labor force can also
access the system through HR
Automation function.
Developing a World Class Integrated HRMS is our Mission We take deep interest to assist your company's most important assets – human assets. HR automation is a critical process for boosting productivity within the organization. HRMS tools give management the ability to recruit right talent, improve employee morale and retain talent among other benefits. A system that automates these, if implemented correctly, will pay for itself and save the company much pain.
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